At the core of our pharmacy is the expertise and direction of Xubex LTC’s resource network, a team of diverse professionals
who are proficient in the delivery of long term pharmacy.
The Medicine Shoppe Xubex LTC Pharmacy Network provides:
- Seamless Transition to our pharmacy services
- Staff Education Programs
- Tailored Medical Records
- Computerized Reporting and Analysis
- Cost-Containment Programs
- Quality Improvement Programs
- State and Federal Regulation Compliance
- Clinical Pharmacists
- Nurse Consultants
- State of the art technology: Web Access Portal
Understanding the diverse needs of a provider, we offer:
A comprehensive list of pharmaceutical products
- Competitive prices
- Timely delivery
- Specialized medication packaging
- Emergency Medication Support 7 Days a Week, 24 Hours a Day
- Clinical Consulting Services
- Medical Supplies and Equipment
To assist in cost reduction, Medicine Shoppe Xubex LTC Pharmacy uses a variety of pharmaceutical strategies including:
- Therapeutic drug substitution
- Generic substitution
- Clinical screening to prevent drug misadventures
- Optimization of drug utilization to decrease the need for hospitalization
- Geriatric specific formulary management
- Co-pay assistance Program (CAP)
- Free Medication Program
- Patient Assistance Program (PAP)
- Discount Drug Program
Medicine Shoppe Xubex LTC Pharmacy utilizes a 5 Star Medication Tracking System
to ensure accuracy. Packaging and labels are inspected and errors are identified
before the medications leave the pharmacy. There are five pharmacists checks
relative to every medication received and dispensed.
1. Orders are triaged and organized in order of importance upon receipt
2. Orders are then checked by two Pharmacists prior to being filled
3. Visual check by Pharmacist after orders are filled
4. Pharmacist completes a Bar Code Scan to match drug/Rx to each patient
5. Pharmacist Delivery Manifest check – Bar code scan matching right patient,
right drug, right strength, right facility
Drug Profile/Interaction
Monitoring drug/drug and drug/food interactions will be coordinated through
computer-based drug profiles maintained for all residents. Drug interactions and
drug/food interactions are flagged prior to filling. When interactions occur
that could lead to clinical complications, the facility is notified immediately.
Drug allergies will also be monitored via our QS1 First Data Bank computer
system. Pharmacy data entry personnel are warned of drug allergies prior to
prescription dispensing. The facility is notified and alternative therapies
recommended.
Medication Reduction
Medicine Shoppe Xubex Pharmacy clinical pharmacists conduct prospective drug
utilization reviews at intake. The goal is medication reduction via elimination
of duplicate therapies, overdoses and unnecessary medications. Our clinical
pharmacist will work collaboratively with facility’s D.O.N. and medical
director.
Formulary Management
With the plethora of insurance plans and corresponding formularies today, we
understand that it is a challenge for doctors to be aware of what is covered for
a patient. That is why we make it a part of our job to assist the doctor and the
patient in obtaining the most cost effective medications. We constantly evaluate
patient Med D plans to ensure the selected plan meets patient needs. Disease
states change and it is important that this function be part of pharmacy
practice.
Fiscal Responsibility
Medicine Shoppe Xubex Pharmacy has experience working with multiple payers. Pre
Admission screening is an integral part of pharmacy performance to aid residents
in cost analysis. When medications or products are not covered, the facility
and/or the patient’s representative are contacted.
Multi Dose Packaging
Multi dose packaging offers the best in flexibility. We can mix or separate meds as needed. Unit dose or multi-dose, critical or non-critical drugs. No matter what packaging protocol you prefer, we can accommodate it quickly and efficiently.
Designed with your medication scheduling needs in mind, multi dose packaging dispenses medications in a timelier manner and with shorter durations in response to changing prescriptions. This better facilitates your patient medication schedules, reducing waste and time handling excess or discontinued medication.
30 Day Blister Pack
Blister packs are commonly used as unit-dose packaging for pharmaceutical tablets, capsules or lozenges. Blister packs can provide barrier protection for shelf life requirements, and a degree of tamper resistance. In the USA, blister packs are mainly used for packing physician samples of drug products, or for Over The Counter (OTC) products in the pharmacy. The main advantages of unit-dose blister packs over other methods of packing pharmaceutical products are the assurance of product/packaging integrity of each individual dose and the possibility to create a compliance pack or calendar pack by printing the days of the week above each dose.
Billing
Medicine Shoppe Xubex Pharmacy will provide monthly billing for goods and services according to facility specifications (typically, all bills are submitted directly to the resident or resident’s responsible party). A local billing representative will be assigned to work directly with the facility’s billing department to customize the billing system desired.
The billing representative will ensure correct and prompt submission of statements and immediate responses to all inquiries from the facility and/or residents. All billing issues will be resolved as they arise. Our Pharmacist will conduct in-services for residents’ families to explain, billing policies and procedures, insurance plan issues (Medicare D, etc.), and answer any other questions or concerns they may have.
Medicare Part-B Services
Medicine Shoppe Xubex Pharmacy specializes in billing Medicare Part-B products and services and can provide all products covered by Medicare Part-B including: diabetic supplies, nutrition products and all medical supplies and equipment.
Medicare Part-D Services
To prevent unwarranted charges to the resident, the pharmacy will constantly assess comparative plan information of Medicare PDP coverage, formulary, and costs. The pharmacy is familiar with all aspects of Medicare Part-D and will provide current information regarding plan selection and regulations to facility and resident when desired.
Discounted Pricing; Additional Cost Savings
Medicine Shoppe Xubex Pharmacy is unique as a long-term care supplier in that we offer deep discount pricing for many of our products. Our automated systems and efficient internal operations enable us to reduce our expenses and pass those savings on to the facility. Medicine Shoppe Xubex Pharmacy prices all OTC medications (and a number of other medications) at competitive discount retail prices.
In addition, Medicine Shoppe Xubex Pharmacy further reduces costs by implementing protocols such as our Drug Regimen Review (which decreases the number of medications a resident takes per day (correspondingly decreasing the number of med-passes, saving the resident dollars and the facility tie) and a seven days’ supply of medication (which saves residents dollars on discontinued medications – only offered with certain medication distribution systems).
Medical Records
Maintenance of medical records and reporting can be a burden for the facility and its staff. We will work closely with facility to reduce this burden and will provide specialized reports to meet all facility needs, including nonexclusively: Physician Order Forms, Medication Administration Records, Treatment Administration Records, Antibiotic Reports, and Antipsychotic Reports.
All reports are provided at no cost. Direct Access to all reports may be made available through Xubex Facility Access Portal.
Scheduled Delivery
Medicine Shoppe Xubex Pharmacy will customize a delivery schedule to meet your facility’s specific needs. Each delivery is segregated by unit and accompanied by a packing list detailing the items delivered. Deliveries are made to individual nursing units or other areas designated by the facility.
Emergency Deliveries
Medicine Shoppe Xubex Pharmacy provides 24 hour on call emergency coverage, 24 hours a day, 7 days a week, 365 days a year. After hour calls are handled by a pharmacist familiar with facility protocols and needs. In addition, we will establish contracts with a local pharmacy to provide “stat” services when needed. We will be responsible for the communication and delivery arrangements with the contracted pharmacy
Web Access Portal - Integrating Pharmacy and Facility Communication
Medicine Shoppe Xubex Pharmacy Web Access Portal (eMarpotals.com) is designed to maximize communication between the pharmacy and facility and reduce the burden of medical records keeping and reporting for nursing staff. Refills can be ordered online right from the nurse’s station. Physicians and Nursing Administration can access records from other locations as desired. This system will save countless nursing time hours weekly.
Inspection Support
Periodically, our pharmacy will send a Pharmacist, Technician, or Nurse to your facility to review charts and conduct a pre inspection audit to ensure compliance with federal and state regulations. At time of survey, we will send a Pharmacist to your facility to assist and provide support during the entire survey process.
Leave of Absence Medications
Our Pharmacy will supply all necessary medications to any resident going on leave on a timely basis. It is the responsibility of the facility to ensure that a resident leaving the facility on a leave of absence (LOA) has all of the medications that he/she will need.
The facility will notify the pharmacy of all impending LOA’s, with a 72-hour advance notice whenever possible, including length of LOA.
The facility will review the resident profile and provide the pharmacy with all needed medication information for the involved time frame, including exact quantities required.
Facility should also notify pharmacy of need for inhalers, insulin, PRN medications, etc.
The LOA medications will be labeled as per state regulations, and delivered to the facility in a timely manner.
Please specify if requesting an alternative dispensing system.
Disposal of Medications
We will dispose of all expired and unwanted medication t the in accord with Federal and state guidelines.